Cookie Policy
This Cookie Policy explains how cookies and similar technologies may be used on the PRISM·PS website.
1. About PRISM·PS
PRISM·PS is a peer community initiative for councils and public sector organisations running Oracle Finance, Procurement and HR systems. The website is currently used as a sign-up and information page for people interested in reporting, analytics and AI around Finance, HR and Procurement data.
2. What are cookies?
Cookies are small text files placed on your computer, phone, tablet or other device when you visit a website. They are commonly used to make websites work, remember choices, improve performance, and understand how a site is being used.
Similar technologies, such as local storage, pixels or tags, may also store or access information on your device. In this policy, references to cookies include these similar technologies where relevant.
3. How this site currently uses cookies
The PRISM·PS website is intended to be a simple WordPress sign-up page. It uses Contact Form 7 to collect sign-up/contact details and Flamingo to store submitted form entries inside WordPress. Contact Form 7 and Flamingo process and store form submission data on the server; they are not used by us to place marketing or tracking cookies.
The site may use cookies for the following purposes:
- to make the website work properly;
- to maintain website security and administration;
- to remember cookie choices, if a cookie consent tool is used;
- to support authorised WordPress administrator/editor logins; and
- to collect analytics information only if analytics tools are added and consent is obtained where required.
4. Types of cookies
Strictly necessary cookies
These cookies are needed for the website to function correctly or securely. They may include cookies used by WordPress, hosting, security tools, or a cookie-consent tool. These cookies do not normally require consent because they are necessary to provide the website service.
Preference cookies
Preference cookies remember choices you make, such as cookie settings. The PRISM·PS site may use this type of cookie if a consent-management or cookie banner plugin is enabled.
Analytics cookies
Analytics cookies help website operators understand how visitors use a site. At the time of this policy, the PRISM·PS sign-up page is not intended to rely on analytics cookies. If analytics such as Google Analytics, Microsoft Clarity or similar tools are added later, this policy should be updated and visitors should be given appropriate cookie choices.
Marketing or advertising cookies
The PRISM·PS site is not intended to use advertising, profiling or remarketing cookies. If marketing or advertising cookies are added in future, this policy should be updated and visitors should be asked for consent where required.
5. Cookies and technologies that may be used
The exact cookies used can change depending on WordPress, hosting, security and plugin settings. The table below describes the likely categories for this site.
| Cookie / technology | Purpose | Type | Typical duration |
|---|---|---|---|
| WordPress technical cookies | Used by WordPress to support site administration, security and logged-in administrator/editor sessions. These are mainly relevant to authorised users who log into WordPress, not ordinary public visitors. | Strictly necessary | Session or limited period depending on login/session settings |
| Cookie preference / consent cookie | May be used to remember whether a visitor has accepted, rejected or configured cookie choices. The exact cookie name depends on the consent plugin used. | Strictly necessary / preference | Usually persistent for a limited period |
| Contact Form 7 | Used to process the sign-up/contact form. We do not use it for tracking or advertising cookies. | Form processing | Form data is handled server-side when submitted |
| Flamingo | Stores contact form submissions inside WordPress so we can manage and respond to sign-up enquiries. | Server-side form storage | Stored in WordPress until deleted in accordance with our retention practices |
| Analytics cookies, if added later | Would help us understand website usage, such as pages visited and basic visitor statistics. | Analytics / statistics | Depends on the analytics provider |
| Anti-spam or CAPTCHA services, if enabled later | May be used to protect forms from spam or automated abuse. Some third-party anti-spam services may set their own cookies or collect device/browser information. | Security / anti-spam | Depends on the provider |
6. Consent and control
Where cookies are strictly necessary, they may be set without asking for consent because they are needed to provide the website or keep it secure.
Where non-essential cookies are used, such as analytics or marketing cookies, we will aim to provide appropriate information and choices before those cookies are set, unless the law allows otherwise.
You can also control cookies through your browser settings. Most browsers allow you to block cookies, delete cookies, or receive a warning before cookies are stored. Blocking some cookies may affect how websites work.
7. Managing cookies in your browser
You can usually manage cookies using your browser settings. The exact steps depend on the browser you use. Look for privacy, security, site settings or cookie settings in your browser menu.
Useful browser support pages include:
- Google Chrome cookie settings
- Microsoft Edge support
- Mozilla Firefox cookie settings
- Safari cookie settings
8. Personal data and form submissions
Cookies are separate from the personal data you choose to submit through the PRISM·PS sign-up/contact form. Form submissions may include your name, organisation, work email address, sector, role area and any other information you provide.
Those form submissions are processed using Contact Form 7 and may be stored in WordPress using Flamingo. For more information about how we handle personal data, please read our Privacy Policy.
9. Changes to this Cookie Policy
We may update this Cookie Policy from time to time, especially if we add or remove WordPress plugins, analytics, anti-spam services or third-party tools. The latest version will be published on this page.
10. How to contact us
If you have any questions about this Cookie Policy or how cookies are used on the PRISM·PS website, please contact:
Beyond Systems Limited
Company number: 5750705
Registered office: 85/87 High Street West, Glossop, England, SK13 8AZ
Correspondence address: No.1 Balloon Street, Manchester M4 4BE
Email: privacy@wegobeyond.co.uk